All-in-one Contract Recruitment Software.

Manage your full contract recruitment workflow in Firefish — from contractor availability and Match AI to compliance, contracts, billing, renewals and reporting.

Built for recruitment agencies managing contract placements, Firefish helps recruiters match faster, stay compliant, track live contractors and keep every contract moving from one connected platform.
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One Platform. Endless Possibilities for Contract Recruiters.

Workflow Built for Contract Recruitment
Powerful Real Time Analytics
Contracts Out Management Module

One Platform for the Full Contract Recruitment Workflow

Contract recruitment relies on speed, accuracy and visibility. Firefish brings contractor availability, AI matching, compliance, contracts, billing and reporting into one connected platform, so your team can manage live contractors and future revenue with confidence.

Contractor Availability

See which contractors are available, unavailable or coming to the end of a contract, with availability captured through candidate self-service and updated by recruiters inside the CRM.

Match AI & Search

Surface best-fit contractors faster using Match AI, skills, location, preferences, compliance status and availability to build stronger shortlists in less time.

Compliance, Contracts & Billing

Keep contractors placement-ready with compliance tracking, branded contract generation, online signature, pay, deductions and billing workflows connected.

Contractor Visibility & Reporting

View live contractors, statuses, holidays, renewals and end dates at a glance, with real-time reporting to help protect revenue and spot growth opportunities.
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Contractor Availability That Keeps Your Desk Ahead

Give contractors a simple way to keep your agency updated through candidate self-service, while recruiters manage availability directly inside Firefish.

Track who is available, unavailable, currently contracted or coming to the end of a placement, so your team can build better shortlists and spot redeployment opportunities earlier.
Candidate self-service availability updates
Recruiter-managed availability inside the CRM
Available and unavailable contractor status
Contract end date and renewal visibility
Availability feeding into search and matching
Know who is ready for their next contract before the client need lands.

Match Contractors to Roles with Match AI

Contract roles often move quickly, and the best contractors are not always actively applying. Firefish Match AI helps recruiters surface suitable contractors from your database as soon as a role is created.

Match by skills, experience, preferences, location, compliance and availability, so recruiters can build shortlists faster and focus their time on engaging the right contractors.
AI-powered contractor matching
Skills, experience and preference matching
Availability-led shortlist building
Compliance-aware candidate search
Faster shortlists from your database
Turn your contractor database into a faster source of live opportunities.

Keep Contract Compliance Under Control

Contract placements depend on accurate compliance. Firefish helps recruiters track checks, documents, certifications, renewals and expiry dates in one place.

Build compliance into the contract workflow so recruiters can see what is complete, what is missing and what needs action before a contractor starts or renews.
Contractor compliance tracking
Certification and document management
Renewal and expiry date visibility
Compliance status on contractor records
Checks embedded into placement workflows
Place contractors with confidence and reduce the risk of missed checks.

Manage Contracts, Documents and Billing with Confidence

Firefish helps agencies reduce manual admin by connecting contract documents, pay, deductions and billing workflows.

Generate branded contracts from templates, send them for online signature and keep contract details connected to the placement record, so your team has one source of truth from offer to billing.
Branded contract templates
Online signature from Firefish
Pay and deduction calculations
Billing workflow connectivity
Contract documents linked to records
Spend less time on paperwork and more time moving contractors into revenue.

See Every Contractor at a Glance

Firefish gives recruiters and managers visibility across live contractors, upcoming end dates, renewals, holidays and contract statuses.

Instead of tracking contractors across spreadsheets, your team can see who is live, who is due to finish, who is on holiday and where renewal conversations need to happen.
Live contractor list view
Contract status tracking
Renewal and end date visibility
Contractor holiday visibility
Bulk communications and actions
Stay close to every contractor, every renewal and every revenue opportunity.

Report on Contract Performance in Real Time

Firefish reporting helps recruitment leaders see what is happening across contract desks, from active placements and contractor revenue to renewals, end dates and client performance.

Use live reporting to forecast revenue, identify renewal risks and spot opportunities to grow contract accounts.
Active contractor reporting
Revenue by contractor, client or job
Renewal and end date reporting
Contract pipeline visibility
Performance insights for managers
Manage today’s contractors and forecast tomorrow’s revenue with confidence.

AI and Automation for Contract Recruiters

Firefish helps contract recruiters reduce repetitive admin with AI and automation across matching, summaries, enrichment, email sync and recruitment workflows.
Match AI for contractor shortlists
AI summaries on candidate records
Enrichment to keep records updated
Automatic email sync
Workflow automation rules
Give recruiters more time to build relationships and move contractors through the workflow.

“We are now using the system to support revenue reporting which has supported internal streamlining of processes.”

Gemma O, Principal Consultant. Financial services recruitment, 51–200 employees.

Other Modules

Business Development

No toggling tools, no copy-paste chaos. Just full-funnel visibility and smarter business development.

Analytics

Firefish Analytics turns activity into insight, and insight into faster, better business decisions.

Conversations

Keep every message, call, and task linked to the right person, job, or company.

Search and match

AI-powered matching, you’ll surface the best-fit candidates faster - and never leave value sitting idle in your CRM.

Job Workflows

Smooth, data-driven processes, with features designed to capture revenue faster and keep you compliant at every step.

Turning data into revenue

Accelerate profitable agency growth when you put data at the heart of your recruitment agency.
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Recruiter Summary
Sarah is a highly motivated marketing professional with a strong background in leading multi-channel campaigns and managing client relationships. She combines analytical skills with creative execution, making her an excellent fit for growth-driven organisations. Candidates like Sarah are in high demand, particularly for mid-senior level marketing leadership roles.
Potential Matches
Digital Marketing Manager
87% match
Company:
BrightWave Tech
Location:
Leeds
Type:
Hybrid
Content & Campaigns Lead
82% match
Company:
Nova Brands
Location:
Manchester
Type:
On-site
CRM Marketing Specialist
72% match
Company:
Horizon Finance
Location:
UK-wide
Type:
Remote

FAQs

What is contract recruitment software?

Contract recruitment software helps recruitment agencies manage contractors, clients, jobs, compliance, contracts, billing, renewals, availability and reporting from one connected platform.

Firefish is built for recruitment agencies that need to manage contract placements, track live contractors and keep revenue moving without relying on disconnected spreadsheets and admin tools.

Is Firefish a good contract recruitment CRM?

Yes. Firefish is a strong contract recruitment CRM for agencies that manage contractors, clients, jobs, compliance, contracts, billing and reporting.

It gives recruiters one place to match contractors to roles, track contractor availability, manage contract documents, monitor live placements and report on contract performance.

Does Firefish help match contractors to roles?

Yes. Firefish includes Match AI to help recruiters surface best-fit contractors faster.

Recruiters can match contractors using skills, experience, preferences, location, availability and compliance information, helping them build stronger shortlists from their existing database.

Can contractors update their availability in Firefish?

Yes. Contractors can update availability through candidate self-service, while recruiters can also manage availability directly inside the CRM.

This helps agencies see who is available, unavailable, currently contracted or approaching the end of a contract, making it easier to plan redeployment and shortlist available contractors.

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Does Firefish support contract compliance?

Yes. Firefish helps agencies track contractor compliance, documents, certifications, renewals and expiry dates.

Recruiters can see compliance status on contractor records and manage checks as part of the contract placement workflow.

Can Firefish show all live contractors at a glance?

Yes. Firefish helps agencies view live contractors, contract statuses, holidays, renewals and end dates in one place.

This gives recruiters and managers better visibility of active placements, upcoming finishes and renewal opportunities.

Does Firefish integrate with job boards, email and back-office tools?

Yes. Firefish integrates with leading job boards, email platforms and back-office tools to help contract recruiters reduce manual admin and keep data connected.

Firefish supports integrations with tools such as Indeed, CV-Library, Outlook, Gmail, Xero and other recruitment, finance and back-office platforms, helping agencies manage candidate attraction, email sync, contractor records, billing workflows and reporting from one connected platform.

Can Firefish manage contract rates?

Yes. Firefish helps agencies manage contract rates across contractors, clients, jobs and placements.

Recruiters can keep pay rates, charge rates, deductions and billing details connected to the contract record, helping teams manage contract placements more accurately and support smoother invoicing and reporting workflows.